Helping Sports Clubs Become More Efficient at TSV Oftersheim

German TSV Oftersheim boosts their club management with the program Ruum for Good

Ruum Team

Diana Roesner

September 3, 2019

3 min


German TSV Oftersheim boosts their club management with the program Ruum for Good, offering not-for-profit organizations free access to SAP’s lightweight collaboration tool Ruum by SAP

Germany counts around 90,000 sports clubs with 24 million members. This includes top nudge pro clubs such as FC Bayern Munich and 1899 Hoffenheim, but also many local clubs in smaller cities and villages across Germany. One special aspect of most German sports clubs is they are very accessible to anyone, and also don’t require members to make a major financial outlay, as is often the case in commercial fitness clubs. The reason: The 1.7 million volunteers who run the clubs, counting for 24 million hours of free work every month.

TSV Oftersheim is one of these clubs, located in South-Western Germany in the municipality of Oftersheim. Founded in 1936 by the merger of two smaller sports clubs, it has grown impressively since then: Today the club has 2,000 members and offers 18 disciplines – spanning classical sports such as volleyball and athletics, but also activities that are relatively new to German clubs like Yoga or esports. Known to a larger audience through their long jumper Malaika Mihambo, current European Champion, TSV Oftersheim relies on more than 100 highly engaged volunteers that ensure everything runs smooth for its club community.

Keeping the Ball Rolling for Sport Clubs

Besides managing the daily operations, the volunteers’ work includes extra projects such as preparing member and board meetings, organizing events and purchasing new sports equipment. This requires collaboration between different teams within TSVOftersheim’s volunteer staff and can become a real challenge.

“For project management before Ruum, we used email and WhatsApp, but that wasn’t working because you don’t know what was discussed and done already” – Markus Lauff, Sport Club President

Intuitive Project Management Experience for Everyone

In 2018, Markus Lauff – an IT professional himself – decided to professionalize the club’s work with a collaboration tool. Requirements: easy and intuitive to use – even for non-IT people, inexpensive and flexible enough to serve the club’s different needs. The TSV team started trying out several collaboration tools available in the market, such as Slack and Microsoft Teams but found them too complex and not intuitive enough in their usage.

“Then we found Ruum and really everyone, including non-IT people and volunteers of all ages and backgrounds, are able to easily work with Ruum”, says Klaus Donderer, volunteer at TSV Oftersheim since 2017 and responsible for finance.

The president’s favorite thing to do in Ruum: Starting on a blank canvas and kicking off a project from scratch by collecting ideas, adding tasks and assigning them to team members who are then notified by project bot Ada. Today, Ruum is used by the entire volunteer team and has helped create transparency across all activities.

“Ruum helps us to fulfill our mission and goals in a more efficient way.” – Markus Lauff, SportClub President

The German tradition of volunteer-run sports clubs has been subject to many scientific studies and has proven to play a great role in social cohesion. TSV Oftersheim is aware of this duty and actively engages in projects to help drive integration and inclusion through sports. As stated on TSV’s website, “sports are the easiest way to get in touch with other cultures. The rules of sports games are global and different languages no impediment to communication.”

Ruum is proud to support TSV Oftersheim and its volunteers, echoing SAP global corporate social responsibility (CSR) initiative that is focused on helping the world run better and improving people’s lives. Ruum for Good is a program that gives non-profit organizations free access to the Ruum by SAP solution.

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