Ruum by SAP

Introduction to Ruum by SAP - Webinar Video and Script

Now, both you and I, and every single person in the Enterprise is juggling multiple projects at work - simultaneously.

Whether you're in sales, marketing, product development, strategy or IT.

And we're constantly drowning in email when trying to collaborate. This nightmare ends with Ruum. This is the problem we solve for you.

Some of the best companies in the world, like SAP, Beiersdorf, BASF, and other big names are some of our clients that trust Ruum already, so you’ll be in good company.

Before I begin, I want to make a quick disclaimer: this video will be about the value that Ruum can bring; if you would like more of a technical breakdown of the tool, then I will show you where you need to go to contact our expert team.

Now let's start talking about our ‘Building Blocks’ which constitute Ruum.

A task is a call to action

Now let’s jump into the live demo, the moment you’ve all been waiting for.

If you’re a fan of Google Docs, you’ll love Ruum.

Discuss status bar, starring, task priorities, while you were gone etc.

The little speech bubble icon is your key to collaborating in Ruum. VERY POWERFUL as this eliminates emailing! You will see this in every item in Ruum.

Now let's create our first projects and our first tasks, and lets take a look at the attributes of our project’ (subtasks, title etc). As you can see if has an owner (me), start-date, end date, priority etc.

Now, where your content lives is in the Canvas.

The canvas is an open editor subdivided into sections. All team members can type, edit text and change styling.

Once we have created our first Ruum, let' start adding more tasks to it and let's take a deeper dive into their attributes, things like subtasks, priorities, assign to, etc.

Task creation

Insert tasks and assign them to your team members – we’ll take care of notifying them with our built-in AI-powered project management assistant we call Ada.

As we know, a task is a call to action. You can add description to your task, before you assign the task to anyone so they will understand what kind of call to action that is.

Every task in Ruum has a status. In Ruum you can see how a ready-to-go task should ideally look like and who it has been assigned to and how long they have to complete it.

File storage with Box, SharePoint and G-Suite.

There are three key takeaways that I want you to remember about tasks, and these are very important: due dates, assign to teams & COLLABORATE, status/priorities.

Timeline View is my personal favourite! Timeline View is essentially like a GANTT Chart, where you can see how your tasks in all your projects are scheduled.

You can see the whole picture here, on one single pane of glass. And the most important thing is you can move the items on the timeline and create dependencies between them, for example by changing the duration and assignees.
I can tell Ruum that I want this task to start as soon as the previous one is completed. It’s as simple as that! Highly customizable view. I can also add a Custom field to any of my tasks, if I would like to designate Task Types to organise myself even more.

All assets in one place

Insert files, emails, tables, and polls – have everything project related in one place.

Next, right after Timeline View you can go over to the right and see all the activity that has taken place in my project.

Then show and describe Tasks, Files, Teams, Emails & Data Views.

Reiterate: what we call the Project Control Center

A summary of the project content is always easy to access in the Side panel.

Templates Title page

Now let's talk about more advanced ways to collaborate in Ruum. I am talking about our pre-defined project structures, which we call Templates.

We’ve seen on a granular level that every task in Ruum has a certain set of structures that every assignee can choose from - the attributes we discussed moments ago. But to make your life easier, if I know I’m going to assign the same tasks repeatedly to collaborate with my team in similar ways, it makes sense for me to create a Template, saving me so much time and allowing me to better organize my workflows.

Reporting Slide

In Ruum you can build reports to analyze historical project data, perform longer-term assessments and then crucially, send the reports to any of my peers as needed with the click of a button.

Just go back to your lobby and pick the project you want to generate a report for.

All projects in one place

This Home button takes you to the Lobby – the home for all your Ruums.

If you ever need help on Ruum , you can come here. Let’s say I have a question regarding reporting, just type it in the search bar here’ AND show the chat function in Ruum project (question mark). In the Help section, you can find answers to the most frequent questions.

Thank you slide to finish

That’s all I wanted to share with you about the value that Ruum can bring to revolutionise the way you work. I hope you learnt something new.

Now let’s take a quick look at some of your questions from the chat for the last 5 minutes…

Sign up to my next webinar this afternoon for a repeat, or invite your colleagues to any of the others by going here on our website. Thanks for listening!

My name is Steph, and I’m a proud Ruumie, part of the Go-To-Market team here in Berlin.

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